How Top Realtors "Create Time" To Get More Leads & Listings

By: Kalpesh Rathod
Read time: 6 minutes
Dec. 21, 2016

Keeping up with the most interconnected generation as a digital real estate agent can be a challenge at times. New applications and revolutions in technology have enabled a millennial realtor to be more productive than ever. If you want to know how to save time, you can now take advantage of data science, algorithms, and computer science, to explode your productivity as a realtor and keep ahead of the competition. Here are 6 tools every real estate agent should be using 2017:

Getting Organized With Your Time:

Pomodoro Timer

There are several good apps you can use to keep organized with your time. One of my personal favorites is the Pomodoro timer which causes you to work for 25 minutes and break for 5 minutes. You then set a goal for how many "Pomodoros" you want to achieve that day. A highly productive day can have 20 Pomodoros, although 10 is hard for many people in the beginning. You will be infinitely more aware of how you're wasting time and didn't even realize it. Better still, by taking a break every 25 minutes your overall productivity will be higher, you will get more done in less time and be less exhausted at the end of the day.


Omnifocus is a paid application that is a bit expensive but loaded with features you can use to raise your productivity. It enables you to get all of the things going on in your head onto paper and organized on a calendar. Many people hail it as the strongest productivity app on the market, the only detractor is its price. However, as a realtor given how much even a single extra sale is worth to you, it would be a wise investment to make.


Cubes is a free application that organizes your email files and lets you quickly get to any attachment. Gone are the days of having to dig and search through hundreds of emails just to find a file. Cubes will increase your productivity by instantly displaying the files you need, when you need them. It's a handy tool especially when you're on the road or with a client.

Getting Control Of Prospecting:

Salesforce CRM

Salesforce is a powerful CRM used by multi-billion dollar companies that is accessible to you for a modest monthly fee. It enables you to get all of your prospecting organized and stay focused on raising your productivity. You can set goals and manage all of your client information. They also offer numerous additional features such as finding new clients through prospecting or setting reminders for when you need to follow up.

Aweber Email Autoresponder

If you find it is becoming a task to keep in touch with all of your past clients, you can use Aweber email autoresponder to automatically send out emails at specific times to clients who are in your prospecting or client list. You can create different emails for different areas that you are managing, for past clients, and for future prospects. It is a great way to take the work out of constantly emailing clients by having everything automated and run from the cloud.

Get A Virtual Assistant

Getting a virtual assistant is like having a very low-cost personal secretary that can do everything from manage your bills to help you follow up with clients or remind your kids to put the food in the oven. A virtual assistant can be much cheaper than you could imagine by having someone work for you overseas. Just hop on to and you will find hundreds of skilled, educated, low-cost workers ready and willing to help you 24/7 365 days a year. This is a huge game changer because you get all the advantages of an on-call personal assistant without the budget-breaking expense that it is normally associated with. Use your virtual assistant to help automate tasks like:

  • Prospecting
  • Client relationship building
  • Marketing
  • Confirmation of details with clients and prospects
  • Organizing your schedule
  • Taking items off your to-do list

Ideally you want to delegate all of your non-essential, low value activities to your personal assistant so you can focus your precious, valuable time on what is important, making money. Get started today and watch as your sales take off with more time to invest in what brings home the bacon.

Save time.
Stay focused.

Don't let searching through email distract you from work. See the files you need, when you need them. Focus on what matters most to you.

With all your files intelligently organized and at your finger tips, you'll never waste time again. Get started today!

Thousands of busy people save time and get more done everyday with Cubes.

Realtor Testimonial

Todd Armstrong

Real Estate Broker, Toronto, Canada

"I get a ton of listing docs, trade records and contracts emailed to me. Cubes makes them easy to find when I'm on the go. It's an indispensable app for me."

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